Essential Qualifications

• 3+ years of experience in an executive assistant, administrative assistant, office manager, or similar role
• Proficiency with Microsoft Office, including Excel and PowerPoint
• Business professionalism
• Ability to work with multiple levels of business professionals and clients
• Ability to discreetly manage sensitive, private information
• Exceptional organizational and time management skills
• Attention to detail
• Ability to manage multiple priorities
• Strong interpersonal, written and verbal communication across all levels of the organization
• Self-starter with a proactive, solutions-oriented mindset
• Ability to prioritize and gain alignment to priorities
• Positive attitude, strong work  ethic, and comfortable performing a mix of executive support, office coordination, and hands-on operational tasks

Preferred Qualifications

• Bachelor's degree or equivalent combination of education and experience
• Knowledge of basic bookkeeping, expense management, or accounts payable processes
• Experience with task tracking programs (i.e. Harvest)
• Familiarity with project management software (i.e. Monday.com)
• Experience coordinating office facilities, vendors, building management, or workplace operations
• Experience planning company events, team meetings, or employee engagement activities
• Interest in improving processes and increasing organizational efficiency

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Core Responsibilities of this Role:

Executive Support:

• Provide administrative support to the executive leadership team, accurately and with timeliness
• Anticipate needs of management team to support them and the company for success
• Support special projects and tasks that contribute to the efficiency and effectiveness of the leadership team and align with company initiatives
• Support expense management tracking
• Manage travel and meeting arrangements
• Manage time tracking reporting

Administrative Support:

• Coordinate new hire paperwork, maintain up-to-date personnel information records, conduct E-Verify, manage technology distribution
• Provide occasional assistance with company-related errands and miscellaneous  operational needs
• Record and track PTO for organization, maintain company calendar, and communicate with management
• Coordinate office maintenance and facilities needs
• Support ad-hoc client support as requested with accuracy and timeliness

 Office Management:

• Manage office supplies, equipment, and vendor relationships
• Coordinate all incoming and outgoing mail, packages, and deliveries, ensure items are organized and properly stored
• Answer and appropriately direct phone calls, visitors, and general inquiries
• Coordinate catering for team lunches and on-site meetings
• Ensure all workspaces, conference rooms, kitchens, and common areas are organized and functional
• Coordinate with property management, maintenance vendors, and service providers to address facility-related issues
• Support workplace safety initiatives and maintain emergency preparedness supplies
• Assist with the care and well-being of office dogs, including occasional dog walking as needed

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